What Can Be Notarized? Find Out!

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What Can Be Notarized—Understanding Notarization

Whether you’re curious about notarization or you want to find out if a particular document needs to be notarized, you’re in the right place! This article will break down everything you need to know about notarizing documents. If your document has to be notarized, you can and get it done in a flash!

What Is Notarization?

A notary is appointed by a state to be an impartial witness during the signing of certain documents. Their job is to validate the signatures and make sure the signers understand what they’re agreeing to.

Notarization typically consists of the following steps:

  • Verifying the signers’ identities—The notary checks the IDs of all signers and asks a few questions to ensure they are who they say they are
  • Checking for coercion—The signers must sign a document out of free will
  • Determining whether the signers are capable of signing—The signers cannot be intoxicated or mentally unstable during the notarization
  • Witnessing the signing—The notary watches the signers sign their document
  • Adding a seal and a signature—Notaries sign and stamp the document, which makes it notarized

Which Documents Can Be Notarized?

Many documents have to be notarized. Sometimes, this can differ depending on the state you live in, so it’s always best to check.

Take a look at the table below for the most common documents that need to be notarized:

DocumentsFinancial DocumentsBusiness Documents
  • Power of attorney documents
  • Court documents
  • Affidavits
  • Executorships
  • Custody and guardianship agreements
  • Wills
  • Trusts
  • Advanced directives
  • Promissory note agreements
  • Vehicle certificates of ownership
  • Supplemental marriage license applications
  • Medical authorizations for minors
  • Applications for admission to practice as an attorney
  • Property deeds
  • Loan documents
  • Mortgage closing documents
  • Financial statements
  • Bank transfer service forms
  • Unclaimed property inquiry
  • Construction and loan agreements
  • Vendor contracts
  • Commercial leases
  • Articles of incorporation
  • Memorandum of understanding documents
  • Employment contracts

When Can a Notary Refuse To Notarize a Document?

Even when a document needs to be notarized, a notary can refuse to perform a notarization. Here are a few examples of when this can happen:

  • Document has blank spaces
  • Certain pages are missing
  • Signer doesn’t have a valid photo ID with them
  • Signer refuses to pay for the notarization
  • Document does not include a notary certificate or other type of statement
  • Signer is confused or incapable of understanding what they’re signing
  • Notary is not an impartial witness
  • Notary is one of the signers
  • Signer is not present
  • Signer is a minor

Types of Notaries

Notary types depend on different notary services they provide. There are:

  1. Traditional notaries—performing a notarization in person at their office, notarizing paper documents
  2. Mobile notaries—going to their clients to notarize documents
  3. Electronic notaries—notarizing electronic documents in person
  4. Online notaries—notarizing via a video call, witnessing the signing remotely, and adding a digital signature and seal
  5. Notary signing agents—managing and notarizing loan documents

How Much Does Notarization Cost?

Most states set a maximum amount notaries can charge for their services. The state-imposed cap refers only to the notary fees. They typically go from $0.25 to $25 per signature and sometimes per document.

Here are the most common notary fees you can expect in the U.S.:

Notary ServiceNotary Fee
In-person paper notarization$5 to $10
In-person electronic notarizationAround $10
Remote online notarizationAround $25

Getting a Document Notarized on Your Own

If you want to book a notary and get a document notarized by yourself, it can be an arduous process. Here’s what you need to do:

  1. Draw up, scan, or print out the document you want to notarize
  2. Prepare your ID or another type of identification
  3. Find a notary
  4. Set up an appointment with the notary and the other signing parties, if any
  5. Pay the notary fees
  6. Prove your identity and answer the required questions about yourself and the document
  7. Sign the document
  8. Receive a notary signature and stamp

With DoNotPay, the process is much smoother, and it allows you to stay home and get everything done quickly.

DoNotPay—The Fastest Route to Online Notarization

Notarizing documents online is the future of notarization. More and more states allow online notarization, and the ones that don’t at the moment typically let you hire a notary from the state that allows it.

DoNotPay can assist you in finding an online notary and booking your appointment!

All you need to do is the following:

  1. Type in Notarize Any Document
  2. Upload the document you want to notarize
  3. Enter your email address

Once you receive an email from us containing a link, follow it to make your notary appointment.

Signing up for DoNotPay doesn’t only allow you to get notary services with ease, but you’ll also be able to use any of our amazing features. One of them is the product, which can generate various customized documents in a matter of minutes. You can also e-sign and fax your document with our help.

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