Is Faxing Secure? Is Online Faxing Safer?

iEditorial Note: These blog posts represent the opinion of DoNotPay’s Writers, but each person’s situation and circumstances vary greatly. As a result, you should make sure to do your own independent research. Because everyone is unique, our self-help tools are never guaranteed to help with any specific situation. DoNotPay is not a law firm, is not licensed to practice law, and is not equivalent to the services of a licensed lawyer. DoNotPay provides a platform for legal information and self-help, and does not offer legal services. Third party news articles mentioned on our website do not necessarily reflect the views of the company, or the current services that we offer.

Need To Fax Sensitive Docs? Is Faxing Secure Enough?

Is faxing secure? It seems like an odd question in the 21st century, but many people still use old-fashioned fax machines. That is surprising because technology has advanced immensely, and faxing is keeping up with it. You can now send a fax from a phone, via Skype, or over Wi-Fi, and there are several apps designed specifically for online faxing.

Trying to figure out how to fax sensitive or confidential documents can be a bit complex.

Should you use traditional fax machines or one of the online options? Do you get a fax number or fax without a phone line?

We have all the answers!

Are Faxes Secure? Can a Fax Machine Be Hacked?

Fax machines are analog, so they can’t be hacked the same way digital devices can. People tend to believe that faxes are impenetrable because they cannot be accessed remotely.

Faxing isn’t 100% secure because the files aren’t encrypted while they’re in the process of transfer. Anyone who can access your phone line can access your fax documents as well. Hackers would get a company’s fax number and send an image that has malware coded into it. The company’s fax would decode it and upload it to the memory. All the phone networks that the particular infected fax machine is connected to would be at risk of a data breach.

What Risks Does Faxing Carry?

The major security risks of faxing are:

  • Disclosing classified or sensitive information—Every data stays on the fax server on an unsecured hard disc. Only new files can overwrite them, which means the files stay on the fax server for a long time
  • Third-party viewings—If you don’t stand next to a fax machine waiting for your fax to arrive, chances are someone could get their hands on your information. This is risky because companies tend to use shared machines
  • Loss of data—Faxed files come in physical form, which is why they are easily lost or destroyed

Is a Fax Safer Than an Email?

Faxing is safer and better than email in many ways. You can find some of the differences between the two in the table below:

  • Can be legally binding
  • Authentic
  • May have a physical or digital signature
  • No spam, viruses, etc.
  • Virtual fax can be encrypted
  • Susceptible to fraudulent activity—can’t ensure authenticity
  • Easily infected with viruses and malware
  • Often targeted by spammers
  • Inadmissible in court, in most cases

Find Out Why DoNotPay Is the Best Way To Send Faxes

To ensure secure faxing of classified documents, you should . DoNotPay enables you to send faxes safely and easily. You’ll be able to send your faxes from your computer or smartphone without even trying to figure out how to use a fax machine.

Our feature is one of the most affordable faxing services online—other platforms will charge anything from $10 to $50 a month.

With DoNotPay, you’ll be able to:

  • Send faxes automatically from your phone or computer
  • Send 100 pages a month
  • Use the Snap a Photo option to send instant faxes
  • Use DoNotPay’s feature to create an agreement before faxing it
  • Access the Notarize Any Document feature if you need your documents notarized before faxing them to the other party

How To Fax in the DoNotPay Way

To use the Online Fax feature, you’ll need to and sign in to your account. After you access our fax feature, select the option to send a fax and follow the steps below:

  1. Upload a file or snap a photo
  2. Type in the recipient’s fax number
  3. Submit your request

After you complete the steps, DoNotPay will fax your data automatically, and we’ll notify you with an electronic confirmation receipt.

Learn More About DoNotPay’s Documents Feature

If you still don’t have the document you need, we can generate one for you in a few clicks. All you need to do is , and you’ll be able to create any of the following:

  • Intent To Purchase Real Estate
  • Prenuptial Agreement
  • Promissory Note
  • General Business Contract
  • Non-Disclosure Agreement
  • LLC Operating Rules Document
  • Lease Agreement
  • Child Care Authorization Form
  • Independent Contractor Agreement
  • Non-Compete Agreement
  • Bill of Sale Document
  • General Affidavit
  • Estoppel Certificate
  • Parenting Plan (Child Custody)
  • Quitclaim Deed

Do You Need Your Documents Notarized Before Faxing Them?

Our Notarize Any Document feature is fully integrated with the Online Faxing product. When you need an online notary, DoNotPay will book one for you. The process is fast and easy, which helps you avoid all the bureaucratic conundrums that you endure while visiting a local notary public office.

Follow these steps to get a document notarized with DoNotPay:

  1. Find the Notarize Any Document feature
  2. Upload the document
  3. Provide us with your email address
  4. Tap on Enter

DoNotPay will send you a link which you’ll use to make your online video appointment. During the appointment, you’ll get the notary signature.

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