Everything About Windows Fax and Scan

iEditorial Note: These blog posts represent the opinion of DoNotPay’s Writers, but each person’s situation and circumstances vary greatly. As a result, you should make sure to do your own independent research. Because everyone is unique, our self-help tools are never guaranteed to help with any specific situation. DoNotPay is not a law firm and is not licensed to practice law. DoNotPay provides a platform for legal information and self-help.

Windows Fax and Scan—Is There an Alternative?

Windows Fax and Scan is a faxing and scanning application, which is a part of Windows 7, Windows 8, and Windows 10. Some Windows Vista versions have it as well. We’ll tell you all about how this application works, but also inform you of a better way of sending faxes—DoNotPay.

What You Should Know Before You Install Windows Fax and Scan

The idea of Windows Fax and Scan is to turn a PC into a fax machine. You could say this is technology-wise only one step ahead of a fax machine. The procedure is quite complicated, and we’ll try to guide you through it.

To send a fax via Windows Fax and Scan, you’ll need:

  • A PC with an integrated Windows Fax and Scan
  • A landline phone line (everything except VoIP)
  • A phone cord that will connect the modem to the phone line
  • An internal or external fax modem. USB fax modems are another choice if you don’t have the first two
  • A document to check if the application works

You can’t send and receive faxes over the internet with this application. Everything is transmitted via the landline phone line and the fax modem. If you want to use the Windows Fax and Scan, you’ll need to keep your PC constantly connected to the phone line.

How To Use Windows Fax and Scan?

Once you’ve seen how many parts you need before even thinking of using this app, you’d probably wish to go back to using a fax machine. In case you decide to try Fax and Scan, these are the steps you’ll need to take to send and receive faxes:

Windows Fax and Scan
How To Send FaxHow To Receive Fax
  1. Open Windows Fax and Scan
  2. Click on New Fax
  3. Set all the required settings to send a fax
  4. Create your fax
  5. Click on Send to send it to the receiving fax machine
  1. Open Windows Fax and Scan
  2. Click on Fax
  3. Select Tools
  4. Click on Fax Settings
  5. Click on the General tab
  6. Check the Allow device to receive fax calls button
  7. Select Automatically Answer after ___ Rings
  8. Choose the number of rings you want the phone to ring before the fax service answers
  9. Select OK

You shouldn’t bother yourself with so many steps and technicalities. Go with the easier, modern option instead—online faxing.

Why Is Online Faxing a Good Choice?

A lot of people still use fax in the 21st century, but there is a difference in the method of faxing. Fax machines and the Windows option are left in the past. Online faxing is taking over, and here is why:

  • You won’t have to worry about the safety of your documents, which is not the case if you are sending them via email
  • You may send and receive documents faster than by using mail
  • Laptops and PCs are the only equipment you need
  • Documents from , medical, and government areas are better transmitted via fax

Why Should You Avoid Using a Fax Machine?

Fax machines used to be a huge deal back in the day. They are not anymore. We’d consider them unreliable, with numerous issues tagging along:

  • Difficult to fix if broken
  • Bad image quality
  • Easy to send the files to the wrong recipient when dialing a number
  • Analog technology that doesn’t allow encryption of data

Fax machines are also slower than e-faxing. If you care about how long the fax will take, you should consider something other than a fax machine.

Why Are Other Faxing Apps Not a Great Choice?

There are other options for sending faxes, apart from fax machines and Windows Fax and Scan.

Those are the apps that practice sending data via online faxing, similar to DoNotPay’s approach. The main difference is the price. Other online faxing apps come with fax services costing around $200 per year.

DoNotPay Is a Better Choice Than Windows Fax and Scan

The main difference between fax feature and Windows Fax and Scan is that the former one uses the internet (the convenient option of the 21st century), and the latter one doesn’t. The two options can’t even begin to compare, so we will simply list all of the benefits you get if you choose DoNotPay. With our app, you’ll be able to:

  • Send 100 pages a month
  • Choose between a normal upload of files or immediate fax with the snap of a photo
  • Send fax from your device—laptops or phones

You can even pay your bills and checks by taking a photo with our Snap option without needing a scanner. DoNotPay’s fax feature is also easy to use!

Sending a Fax With DoNotPay

If you wish to send a fax using DoNotPay, you’ll need to open our app in your and follow these steps:

  1. Upload or snap a photo
  2. Type in the receiving fax number
  3. Wait for a confirmation that the file has been sent

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