How To Send Faxes From a Mac

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Ways To Send Faxes From a Mac

While fax machines are mostly extinct, faxing has evolved to keep up with the technological advancements. You may have noticed that many businesses and organizations still include a fax number along with other contact info on their websites. This doesn’t necessarily mean that they own a fax machine and that you should too if you need to send or receive any documents.

This article will show you how to send faxes from your Mac computer and explain why DoNotPay is the best option for you.

Why Do People Still Send Faxes?

Faxing is important even today, especially to law firms and healthcare, financial, and government organizations. Faxes are more secure and reliable than emails, and they are faster than regular mail. A faxed signature or document is considered legally-binding, whereas this is not always the case with emails.

The healthcare industry values fax due to the Health Insurance Portability and Accountability Act (HIPAA). This is a federal law that aims to protect the patient info and documents, which is why faxes are a safer option than easily-hacked emails.

If you are thinking of getting a fax machine because you need to send or receive faxes, think again. Here’s what downsides come with a fax machine:

  • It is clunky
  • The fax image quality is poor
  • You need to set it up and later troubleshoot or replace
  • You have to get a phone line if you don’t already have one

Fortunately, you can forget about purchasing a fax machine because there are ways to send and receive faxes on your Mac.

How To Send a Fax From a Mac

You can fax from a Mac in different ways, and they all come down to two types:

The first option includes a fax modem and a phone line. Newer Macs don’t have a built-in fax modem, but you can purchase an external USB one. The second option is much simpler as you only have to choose an online fax service.

How To Fax From a Mac With a Fax Modem

If you didn’t have a built-in fax modem and you've purchased one, here’s how to set it up:

  1. Plug one end of the modem USB cable in the external USB fax modem
  2. Plug the other end into a USB port on your Mac
  3. Start the Apple Menu
  4. Tap on System Preferences
  5. Click on Print & Fax
  6. Tap on the plus sign and select Fax
  7. Choose your fax modem from the list and hit Add
  8. Type in your fax number
  9. Click on Receive Options and tick Receive Faxes on This Computer
  10. Choose the number of rings before your Mac answers a call
  11. Follow the prompts to finish setting up the modem

Once you complete the set-up, you can start sending and receiving faxes on your Mac computer. Here’s how both of these processes work:

Sending Faxes on a MacReceiving Faxes on a Mac
  1. Open the document you wish to send
  2. Click on File
  3. Select Print
  4. Click the PDF button
  5. Tap on Fax PDF from the drop-down menu
  6. Type in the receiving fax number in the To field
  7. Choose the Use Cover Page option and enter your message if you wish
  8. Click on Fax
  1. Don't put your Mac is in sleep mode because it cannot receive a fax that way
  2. Make sure your Mac picks up the call before your answering machine does by choosing an appropriate number of rings

What Is a Mac Fax App?

Many fax services are available to use online in their web apps, and you can download most of them to your phone or computer and fax from there. A Mac has a limited number of options when it comes to desktop apps, but you can always use a fax service on its website.

Whether it’s a web fax app or desktop software, the process is pretty much the same. You need to create an account, get a fax number, and start sending or receiving faxes.

The problem with many fax apps is that they are expensive, ranging from $10 to $50 a month.

provides high-quality faxing services even though we are by far the most affordable option compared to other fax apps.

Sending a Fax From a Mac Using DoNotPay

DoNotPay offers a user-friendly Fax feature with nifty perks, such as fast upload and email integration. With our app, you’ll be able to send 100 faxes a month.

Check out how sending faxes works once you open DoNotPay in any :

  1. Find our Fax feature
  2. Take a photo or upload your file
  3. Type in the receiving fax number

Your fax will be on its way immediately. We will send you a confirmation when the fax is received.

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