What Is a Mailing Address? Learn How To Label Letters Properly

Mailing as a Service What Is a Mailing Address? Learn How To Label Letters Properly

What Is a Mailing Address? An In-Depth Guide To Letter Addressing

Sending letters by snail mail might seem complicated because there are many aspects you need to consider. Besides learning about the correct way to start, finish, and structure your formal and informal letters, you also have to:

  • Purchase enough stamps 
  • Pay attention to labeling the letter properly
  • Locate the closest USPS mailbox or post office

If you need to address the letter and you’re wondering, “What is a mailing address and where should I write it?” you’ll find our guide useful. 

Read our article to find out all about envelope labeling and learn how to mail letters and documents from the comfort of your home. Sign up for DoNotPay, upload your letter, and let us take care of everything!


What Does the Mailing Address Show?

A mailing address is an address where an individual, business, or organization receives letters, packages, and other mailpieces. For some people and businesses, the mailing address is the same as the physical one, while others prefer having a separate P.O. box. 

How To Format a Mailing Address 

The mailing address contains the recipient’s info. You have to write it in the center of the front of the envelope and format it like this:

Where To Write Informal Letters Formal Letters
First line Name Title + name
Second line Full street address—including the house or apartment number—or P.O. box details
Third line City, state, and postal code

Do you want to send the letter to an individual in a company? Here’s how the mailing address should look like:

  1. ATTN: or c/o Title + name of the recipient
  2. Company name
  3. Street address of the company or P.O. box details
  4. City, state, and postal code

When mailing letters internationally, you should check the addressing rules of the country you want to send mail to. In some countries, the postal code has to precede the street address. 

What Else Should a Correctly Labeled Envelope Include?

Other than the mailing address, your envelope should also include:

  • The return address in the top-left corner 
  • Postage stamps in the top-right corner 

The return address needs to contain your info, and your must format it like this:

  • First line—name
  • Second line—P.O. box details or your street address and the house or apartment number 
  • Third line—city, state, and postal code
  • Fourth line (when sending letters overseas)—USA

How To Determine the Number of Stamps You Need To Affix

You can determine how many stamps you need for a letter by calculating the postage price. To do so, you should:

  • Measure the envelope’s:
    • Weight
    • Height
    • Length
    • Width
  • Enter those values in an online postage price calculator
  • Divide the mailing cost by the price of a Forever stamp (currently $0.55)

You can consult the following table to check how many stamps you need for a First Class Mail letter according to its weight:

Weight of the First Class Mail Letter Postage Price Number of Stamps
One ounce $0.55 One Forever stamp
Two ounces $0.75 One Forever stamp + one Additional Ounce stamp
Three ounces $0.95 One Forever stamp + two Additional Ounce stamps

What Postage Prices Should You Expect?

Mailing cost depends on the mail class you choose as well as the shape, weight, and dimensions of the envelope. The USPS prices change from time to time, which means that you should check the price list before heading over to the post office. 

At the time of writing this article, the USPS charges the following postage rates:

U.S. Postage Rates International Postage Rates
  • First Class Mail Letter (standard rectangular envelopes)—$0.55 for the first ounce and $0.20 for each additional ounce
  • First Class Mail Letter (square, oversized, and unusual envelopes)—$0.75 and up
  • First Class Mail Flat—$1 for the first ounce and $0.20 for every additional ounce
  • Priority Mail—$7.16 and up
  • Priority Mail Express—$22.75 and up
  • First Class Mail International—$1.20
  • Priority Mail International—$28.50 and up
  • Priority Mail Express International—$45.95 and up
  • Global Express Guaranteed—$67.80 and up

Don’t Bother Addressing the Letter—Learn How To Send Mail Online With DoNotPay

If you’d like to send letters and documents by snail mail but find the enter process overly complicated and frustrating, you should rely on DoNotPay. 

We have developed a product that will make the mailing process quick and stress-free. You don’t have to walk or drive to the post office or fret about the right addressing format because we will take care of everything for you.

To mail your letters or documents in a matter of minutes, do the following:

  1. Access your DoNotPay account
  2. Click on the Send Mail product
  3. Respond to our questions 
  4. Upload your letter

We will mail your letter automatically, and it will reach the recipient within seven business days.

Need To Draft a Legal Doc? DoNotPay Can Help You!

You can definitely use our Send Mail feature to deliver any legal doc to its recipient, but that is only the last step. 

Figuring out how to write even a simple contract can be a nightmare, and hiring a lawyer will likely burn a hole in your wallet. Still, you do need a professionally written document.

DoNotPay helps you:

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  2. Get your documents notarized online
  3. Send a physical copy of the document to any destination
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