Request Your Essentia Health Medical Records Easily

iEditorial Note: These blog posts represent the opinion of DoNotPay’s Writers, but each person’s situation and circumstances vary greatly. As a result, you should make sure to do your own independent research. Because everyone is unique, our self-help tools are never guaranteed to help with any specific situation. DoNotPay is not a law firm, is not licensed to practice law, and is not equivalent to the services of a licensed lawyer. DoNotPay provides a platform for legal information and self-help, and does not offer legal services. Third party news articles mentioned on our website do not necessarily reflect the views of the company, or the current services that we offer.

Obtain Essentia Health Medical Records the Easy Way

Obtaining can be quite a chore. Did you know that you have a right to access your health records? You might need the records when changing doctors or when you need to plan for emergencies with your loved ones.

The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that prevents doctors and health care institutions from divulging a patient's sensitive medical information without their consent.

Since getting the medical records is pretty frustrating, you can consider using the DoNotPay app, an AI-powered robot that can obtain the medical records on your behalf.

What Types of Medical Records are Restricted from Release?

Essentia Health system may restrict some medical records from use and disclosure for varying reasons:

  • You don't want your insurance sponsor to learn about a diagnosis made or procedure
  • You have a medical chart at your workplace; you need to be kept private.
  • You are a celebrity who wants to keep intrusive eyes away.

Electronic record-keeping has become a tricky affair because of hacking. However, Essentia Health restricts access to such records to a tight circle of authorized people to prevent the information from disclosure.

The types of restricted medical records include:

  • Mental illnesses
  • Abuse of minors
  • Sexually Transmitted Diseases (STDs)
  • Treatment for drug and alcohol abuse

A caregiver may act on behalf of a minor or anyone who grants their express permission. A caregiver helping a patient with post-procedure care should get the authorization before the procedure. When you have not given written authorization, the health caregivers cannot divulge any information about your medical state.

How to Get Medical Records From Essentia Health

You have a right to your , and you can get them in different ways.


You can request your medical records via the Essentia Health patient portal. You receive the records two or three business days later. You can save the records electronically or print them.

By Email, Fax or Mail

To request medical records via email, fax, or mail, you must download, print, and fill out the Authorization of Protected Health Information form and send it back, so the request can be processed.

Mailing AddressEssentia Health

P.O. Box 19058

Green Bay, WI 54307


If you have any questions, you may call 866-203-7454.

Give Essentia Health Authorization to Discuss Medical & Billing Information Verbally

You can authorize Essentia Health to discuss medical and medical billing information verbally via email, fax or mail by completing the Verbal Authorization Form, which you must also hand-sign.

How Fast Can You Receive Your Medical Records and How Long Are They Kept at essentia Health?

You will get your records two or three days from the day of request. This delay can be inconvenient if you need the records urgently. Sometimes the records can take longer to arrive, which causes even more distress.

Different hospitals in different states keep records for a few years. For example:

  • Minnesota: Doctors and hospitals keep records for 7 years, and if it's a minor until they reach the majority age.
  • The law in Wisconsin requires doctors to keep your medical records for seven years.
  • Dakota doctors and hospitals keep records for ten years.

How to Transfer Medical Records to Essentia Health

To transfer your medical records to Essentia from a different health system, send an email with the necessary information.

When you travel and have no access to an Essential health care facility, you can get coordinated care because of their Care Everywhere membership. This network enables the participating organizations to securely and quickly exchange medical records.

The information exchange makes it easier for doctors to access your records. However, this medical record exchange only happens if you authorize it. DoNotPay can help you to your preferred doctor or healthcare institution.

Does Essentia Health Charge for Medical Records?

You can request portions of your medical records on the online portal MyChart, a free service.

With MyChart, you can:

  1. Request appointments with specialists or your primary caregiver
  2. Check your health summary via MyChart EHR (electronic health record)
  3. View Doctor's notes
  4. Request and receive online prescription renewals at an Essentia Pharmacy near you
  5. View billing details and pay bills online

Get Your Medical Records Using DoNotPay

Legally, you have a right to your medical records. However, sometimes doctors and healthcare facilities make it difficult because of too much bureaucracy.

DoNotPay deals with medical requests every day and has the experience of drafting a clear letter to ensure you get your medical records.

Here’s how to request medical records using DoNotPay:

  1. Look up medical records on DoNotPay's website.

  2. Type the health care provider's name that you'd like to receive medical records from.

  3. Answer a few questions about your provider and where you'd like to send the records.

How Else DoNotPay Can Help

DoNotPay can help you obtain the following:

DoNotPay can also assist you with:

Sign up with DoNotPay today and say goodbye to all your problems!

Want your issue solved now?