How to Get GBMC Medical Records the Easy Way

The Greater Baltimore Medical Center's 5-star rating from the Centers for Medicare and Medicaid Services is just 1 of 8 Maryland hospitals receiving that recognition. Its enterprise-wide medical record program has been awarded the top 10 Gold Star Status, placing it in the elite 1 percent of all users in the United States. So you can feel confident about requesting your medical records. The number of times hospitals keep medical records varies by state, but the average is 5 to 10 years.

GBMC's electronic medical records (EMRs) include procedures, treatments, medications, test results, and confidential patient-doctor communication. EMRs replace traditional (and notoriously difficult-to-read) handwritten notes and prescriptions in a patient's medical chart. DoNotPay can help you sift through hospital websites so you can easily find how to request or transfer your medical records, saving you often excessive amounts of research and phone time.

How to Request Your Medical Records From GBMC

It can be tough to trust that private electronic information stays private. You can rest assured that the GBMC medical record department works diligently to maintain the confidentiality and integrity of your medical information. You must requisition your medical records using an authorization form.

You will not be able to obtain your medical records without fully completing GBMC's "Authorization for Release of Protected Health Information" form. You must sign the authorization form and send it by mail, email, or fax to the medical records department to process the release of your medical records.

Note that the Medical Record Department is called the "Release of Information" office. Its hours are Monday through Friday from 8:00 am to 4:00 pm.

There Are Four Ways to Receive Your EMR

1. Paper copies
2. Electronic delivery via CD (treatments after 9/30/16 only)
3. Digital delivery via e-mail
4. MyChart (treatments after 9/30/16 only)

You Must List Your Authorization Purpose

• Patient request
• Insurance
• Medical care continuance

You Must Confirm Your Relationship Status

In this era of identity theft, The Greater Baltimore Medical Center asks you to confirm who is requesting your medical records on the authorization form. You must also sign the form. Incomplete forms will not be processed for the safety of your private information.

• Patient
• Parent with Parental Rights
• Registered Kinship Care Relative
• Legally Appointed Healthcare Agent
• Medical Power of Attorney
• Power of Attorney with Rights to View Medical Record
• Surrogate Decision Maker
• Court-appointed Personal Representative of Deceased Patient

Caregivers and guardians follow the same procedure as requesting your medical records. Photo IDs are required for physical record pickup. There is no charge for releasing copies of your medical history, although, under Maryland state law, you can be charged up to 76 cents per page for having your records copied, plus actual postage and handling costs.

DoNotPay Helps You Authorize, Pickup, and Transfer Your Medical Records

GBMC emigrated to the MyChart medical record system in 2017. You will find that your records date from 2016 forward. Before that time, GBMC medical records or medical records transferred to GBMC may require some digging to locate and copy. If you need to move post-2016 medical records to GBMC, call the medical facility and request the medical records department. DoNotPay can help you find who to contact.

1. Look up medical records on DoNotPay’s website.

2. Enter the name of the health care provider you’d like to receive medical records from.

3. Answer a few questions about your provider and where you’d like to send the records.

DoNotPay Can Help You Transfer These Records To GBMC

People often change medical facilities and need to transfer part or all of their medical records to GBMC. DoNotPay can help you find the contact information you need to transfer medical records from these and any other medical institution within the United States. Keep in mind that other medical facilities will have their authorization processes, fees, and delivery methods.

• Kaiser Medical Records Transfer
• Transfer Mercy Medical Records
• Baptist Medical Records to GBMC
• Transfer Cleveland Clinic EMRs

GBMC's authorization form allows for you to transfer to these facilities with one authorization form, which streamlines the process for you.

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