How to Write a Sample Discrimination Complaint Letter

HR Complaints How to Write a Sample Discrimination Complaint Letter

A Sample Discrimination Complaint Letter for You

Discrimination is unfair treatment based on a protected class, such as age, sex, race, and religion. The effects of discrimination reach far and wide and can hurt an individual's mental and physical health, productivity, and more. 

But how common is discrimination in the workplace? According to the Equal Employment Opportunity Commission (EEOC), employees reported 68,000 cases of workplace discrimination in 2020 alone.

If you are a victim or witness of discrimination, this article will explain what qualifies as discrimination, the steps you need to follow to file a complaint with EEOC, and how to draft a formal discrimination complaint letter. We’ll also introduce you to a safe and anonymous way to report your grievances through DoNotPay.

What Qualifies as a Discrimination Claim?

It is illegal to discriminate against someone based on a protected class. Some of the most common protected classes include:

  • Race
  • Religion
  • Sex
  • Pregnancy
  • Gender Identity
  • Sexual Orientation
  • Disability
  • Age 
  • Skin Complexion
  • Pregnancy and Maternity
  • Marriage

If you're being treated unfairly because of the reasons mentioned above, you can file a workplace harassment complaint or discrimination claim

How You Can Proceed to File a Discrimination Complaint 

In most cases, you should report cases of discrimination with Human Resources first before escalating the case to a state or federal agency. To do so, read through your Employee Handbook to see how you can move forward with filing a discrimination complaint. If you work for a company that does not have a HR department, you can raise your concerns directly with your manager or boss.

If your HR department refuses to listen to you, you can also file your complaint through government channels like the ones listed below:

Communication channelWhere to send your complaint
MailCentralized Case Management Operations

U.S. Department of Health and Human Services

200 Independence Avenue, S.W.

Room 509F HHH Bldg.

Washington, D.C. 20201

Online PortalOCR Online Portal
Civil Rights Discrimination Complaint Form PackageCivil Rights Discrimination Complaint Form Package

Either print and mail them by post or simply send them as an email attachment. 

Sample Discrimination Complaint Letter

Here is an example that you can use to draft your discrimination complaint letter:

May 28, 2021

Natalie Lee Marketing Associate

Zoe Hiles Human Resources Manager

Re: Formal Complaint Against Daniel Brown For Discrimination

Dear Ms. Hiles:

My name is Natalie Lee and I have been working at the firm since May 2020. I am writing this letter to file a formal complaint against my manager, David Brown, with whom I have been working with for two months since March 2021. 

On May 26, David said in a meeting that “Zoe will never become a manager because we don’t promote lesbians here”. This homophobic comment was also heard by William Wang from Sales Department and Kate White from Finance Department. Please find attached witness statements. 

This is a blatant case of discrimination and has significantly undermined both my productivity and my mental health. Therefore, I am asking for your help in resolving this issue. I hope that we can meet as soon as possible to move this case forward. 

Yours sincerely,

Zoe Hiles

Marketing Associate

File a Discrimination Complaint Through DoNotPay

Though filing a discrimination complaint is extremely important in maintaining a healthy work environment, it can have drawbacks, including potential retaliation from your employer. Fortunately, there's a way for you to submit HR complaints anonymously. By using DoNotPay, you can deal with complex HR issues through a streamlined process that guarantees anonymity. All you need to do is:

  1. Access DoNotPay and search for the Anonymous HR Complaint product.
  2. Provide your employer’s name and the HR department’s mailing address.
  3. Explain your experiences with discrimination and state your desired resolution.

That’s it! After that DoNotPay will deliver your anonymous discrimination complaint to your employer or HR department.

What Else Can DoNotPay Do?

BBC on DoNotPay's app to appeal parking tickets

Have another grievance about work? DoNotPay can also help you with filing:

  1. Employee incident report
  2. Workplace harassment complaint letter
  3. Complaint letter about a manager
  4. Formal complaint letter about a coworker

And DoNotPay doesn't just help you get justice for a discrimination case in your workplace. Tired of getting robo calls? Get revenge and put an end to the spam with Robo Revenge! Register your number with the National Do Not Call list while you are at it!

Get help on all of your customer service issues, legal complaints, and more with DoNotPay!

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