Sample Letter To Landlord About Repairs

Landlord Protection Sample Letter To Landlord About Repairs

Sample Letter To Landlord About Repairs

You may consider doing some repairs around the rental unit yourself (nothing wrong with that!). However, any repairs due to normal wear and tear (and cost more than you're willing to pay) should be directed to your landlord. It is in your renter's rights to get these repairs resolved in a timely manner.

If you are wondering how to write a letter to the landlord about repairs or considering other options such as:

DoNotPay can help!

You can tackle these tasks on your own, but that may require more time and money than you have to invest into it. Instead, let DoNotPay do it on your behalf and get you the justice you deserve!

Tips for Asking Your Landlord for Repairs 

We know it can be daunting to take on the task of bugging your landlord with the repair problems you're having in your rental unit. To help ease the stress, we have a few tips for you to consider when asking your landlord for repairs. 

Be Detailed About Repair Problems (And Document It!)


Keeping documentation about the repairs and your contact with your landlord is more for your own safety and protection in case problems aren't resolved, and you must take them to court. However, being detailed in your repair notice helps the landlord understand the problem entirely so that they can take care of it as soon as possible.
Make Sure the Repair IS Your Landlords' Responsibility FirstDamages like a hole in the wall (you put it there) or an appliance (that you made) is on you to repair before you move. Only repairs due to normal wear and tear in the rental unit are up to the landlord to take care of for you. Try not to send a letter about repairs you must make.
Give Your Landlord Time to RespondUnless the repair is a case of emergency, give your landlord some time to respond to your notice before taking serious action. More often than not, they will fix the repair — they just need to make time in their busy schedules to do it.

How Long Does My Landlord Have to Make Repairs?

Answers to how long your landlord has to make repairs vary from state to state. However, the general rule of thumb is that your landlord has to resolve the problems up to 30 days after your repair notice letter.

In cases where the repair is considered an emergency, such as not having heat in the middle of winter, your landlord may have significantly less time to resolve the problem.

How to Develop/Send a Letter to Landlord About Repairs on Your Own

When you notice that some repairs need to be done by your landlord because they're due to normal wear and tear, you should first contact them via text, call, or email. If you do not get a response, it is time to take action and write a repair notice letter. 

A repair notice letter is essential to have as documentation in case your landlord refuses to make repairs and you decide to move forward with rent escrow (an account that holds your rent money until they fix the repairs).

Steps you may have to take to craft and deliver a letter to your landlord about repairs include:

  1. Finding an appropriate Renter's Repair Notice letter template (helps make the format more formal for documentation).
  2. Manipulating the form to suit your needs.
  3. Add specific details about the repairs. Include photo evidence whenever possible.
  4. Find your landlord's contact information for where to deliver the notice.
  5. Gather mailing supplies such as stamps, envelopes, etc.
  6. Consider taking the notice yourself instead of using direct mail to ensure its delivery and time of delivery (a picture of the notice being delivered can be helpful if you must take legal action later on and your landlord says they didn't receive the notice).

Ways DoNotPay Can Assist With Your Letter to Landlord About Repairs and More

When the going gets tough, and you find that writing a letter to your landlord about repairs — or any action you take against your landlord — is more than you can handle, there are better solutions to consider. In particular, DoNotPay can make the whole process quicker, easier, and as smooth as possible. 

Problems Our Landlord Protection Product Can Resolve 

Our product can guide you through the following processes:

  • Get back your security deposits
  • Learn about your state's eviction laws and what protections apply in your case
  • Resolve disputes regarding repairs with your landlord
  • Resolve disputes with roommates by filing demand letters or going through small claims court
  • Break your lease early

Steps You Can Take to Use DoNotPay's Landlord Protection Product

All you have to do is:

  1. Search for and open the Landlord Protection product on DoNotPay.
  2. Select which issue applies to you.
  3. Answer a simple set of questions so our chatbot can collect the necessary information to create your demand letter.
  4. Choose whether you want DoNotPay to send the demand letter to your landlord or roommate on your behalf. If you already tried sending a demand letter and it didn't work, we can help you start the small claims court process.

Other Problems DoNotPay Can Solve

DoNotPay can also help you:

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