How to Negotiate Your Salary Via Email and Get a Raise

Negotiate My Salary How to Negotiate Your Salary Via Email and Get a Raise

How to Negotiate Your Salary Via Email and Get a Raise

In today's job market, employers are not always transparent about pay and compensation. Many organizations prefer to keep this information secret, making it taboo for coworkers to discuss or compare their salaries. This lack of transparency is therefore problematic for determining what your job is actually worth and could make it difficult to negotiate a raise when you deserve one. If the thought of asking in person for a salary increase makes you quiver with trepidation, you may want to consider submitting your request in the form of an email.

Got questions about this digital approach? If you want to learn how to negotiate salary via email, keep reading to get all your questions answered, see a sample email, and discover how DoNotPay can help you earn what you're worth.

Is It OK to Negotiate Salary via Email?

Submitting a formal request for a raise or salary increase in writing is absolutely okay, especially as our lives and workplaces become increasingly dependent on technology and the internet. It's quite normal if you don't feel comfortable discussing salaries in person where you might find yourself stumbling over words or blindsided by questions you aren't prepared to answer. A written request gives you a chance to pitch your proposed salary increase with forethought and confidence.

Here Are Some Excellent Reasons to Negotiate Salary Through Email

  1. It Gives You the Chance to Do Your Homework: Research the market value of your job title to determine your worth.
  2. You Can Brag About Yourself: Pitch the reasons why you're worth more than what you're currently getting paid.
  3. It Creates a Bit of a Buffer: This gives your boss or hiring manager an opportunity to consider your request before they respond.
  4. You Now Have Formal Documentation of Your Request For a Pay Increase: An email request creates a "paper trail," so to speak.

How Often Should I Ask For a Raise?

When you start a new job, it is generally understood that the first 3-6 months act as a trial period during which your salary will remain unchanged. If you perform well during this preliminary phase, your employer may be amenable to your first request for a pay increase after six months.

Once you are well established with your company, it is common practice to undergo annual performance reviews. U.S. companies in 2022 are projected to give an average wage increase of 3.4%, so you can use this as a baseline in your negotiation. You can ask for or expect to receive a raise following a positive review once a year.

If you haven't received a raise in 18 months, then now might be the perfect time to draft an email to negotiate a salary or benefits increase.

What Are Good Reasons to Ask For a Raise?

You already know that you deserve a raise, and your task is to convince your manager of this as well. By carefully evaluating your own job performance—and detailing highlights in your salary negotiation email—you can improve your chances of being granted your requested pay increase. Here are several convincing reasons for earning a raise from an employer's perspective:

You Perform Above and Beyond Your Job Requirements. Being efficient is a good thing. However, if you are doing more work than when you first started, you should be paid accordingly for taking on additional responsibilities.
You Have Developed New Skills.Every time you obtain new skills by completing courses, attending seminars, or earning certifications, you become more valuable as an employee. Your growing talents and abilities should be compensated.
You Contribute to the Company’s Success.Employees who add to the growth and success of a company are highly desirable. Find definitive examples of how your work impacts company metrics, such as higher sales or increased customer retention. This will prove you are worth a higher salary.
You Demonstrate Leadership. Are you a strong communicator who makes a positive impact on your coworkers? Do you enjoy mentoring others and guiding them to accomplish more in their work? These skills cannot be ignored and are qualities that deserve recognition and promotion.
You Show Initiative and Are Very Reliable.Every employer wants to know they can depend on their employees, and there is inherent value in trustworthy individuals. If you show up on time, deliver consistent results, initiate new ideas, and offer support beyond the bare minimum, your pay raise request is more likely to be taken seriously.

Example Salary Negotiation Email

Before you draft your salary negotiation email, there are several factors to keep in mind. For example, a negotiation email that is asking for a raise at your current job will look very different from a negotiation email responding to an initial job offer. Plan accordingly.

In all circumstances, take the time to conduct proper research to determine the appropriate salary range for your job title based on your experience. Be polite and emphasize your current loyalties or anticipated excitement for a new opportunity. Highlight your achievements using bullet points, supporting your argument for a higher salary. Make sure you are wording your email appropriately for the situation, and be as straightforward as possible with your intentions.

Use the following salary negotiation email example as a template to build your request for a raise:

Subject: Meeting Request - Your Name

Dear Mr./Ms. Manager,

I am writing to formally request a review of my current salary. Over the past two years, I have been happy and grateful to provide consistently exceptional work for you as an Account Manager for the XYZ Company. In that time, my role has evolved significantly as I have taken on additional duties and responsibilities. I believe I have distinguished myself in the following ways:

  • Achieved quarterly revenue goals and exceeded Q3 revenue goals by 200%.
  • Developed strong relationships with customer executives, negotiated contracts, managed sales pipeline, and served as the primary point of escalation for account issues.
  • Mentored colleagues with a positive management style, proving myself a valuable member of the team.

As you may know, my salary has remained unchanged for over 12 months. Since then, my workload has increased, allowing me to contribute even more to the company. The average annual salary for my position is $65,000, according to data from, which is more than 12% higher than my current salary of $58,000. I believe I am qualified for a 10% raise in my salary, which would put my compensation more in line with industry standards.

Thank you for your attention and consideration into this matter. I look forward to further opportunities to negotiate my salary.


Your Name

Your Title

XYZ Company

Address & Contact Number

If your email is being written in response to a job offer for a new position, the bulk of the text will look similar but should be tailored to negotiate your base salary. Highlight your accomplishments from your current or previous roles, and use data that reflects industry-standard pay for the new position.

How to Negotiate Your Salary Using DoNotPay

If writing is not your strong suit, and you require further assistance crafting a salary negotiation email, you can turn to DoNotPay for the best and easiest solution. Here's how to get started:

  1. Search “negotiate my salary” on DoNotPay. 
  2. Enter the name of your company and the industry you work in, so we can find the right wage statistics for your role. 
  3. Answer a series of questions regarding your qualifications and achievements, relocation expenses, and other job offers if applicable. 
  4. Enter the new base salary you would like to request.


Once the information is finalized, DoNotPay will generate an official salary negotiation document that you can then email directly to your boss or potential employer when the time is right.

What Else Can DoNotPay Do?

Life is full of negotiations, and once you've used DoNotPay to help you negotiate your salary through email you'll be pleased to find out how many other ways we can help you fight for what you deserve. Need some examples? DoNotPay can help you navigate the best possible deal in the following situations:

Sign up today to access all these and more winning services from DoNotPay.

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