How To Mail a Letter the Easy Way

Mailing as a Service How To Mail a Letter the Easy Way

Learn How To Mail a Letter From the Comfort of Your Home!

Do you need to use snail mail for legal or business correspondence for the first time? Are you thinking about surprising your loved one with a personal message? If you’d like to learn how to mail a letter hassle-free, you’re in the right place. Subscribe to DoNotPay and send all your letters without having to waste time buying stamps and envelopes or going to the post office. 

Why Do People Still Use Snail Mail?

Even though almost everyone sends and receives emails daily, snail mail is far from forgotten. People usually rely on snail mail when they need to send:

  • Cover, resignation, recommendation, or other formal letters
  • Court papers, legal documents, and business contracts
  • Application or cancellation forms for various services
  • A physical letter to their loved ones

Sending a physical letter is much more personal than sending an email, especially if the letter is handwritten, which is why people still prefer snail mail. In some cases, sending printed physical letters is the only option to communicate with companies, universities, lawyers, and similar.

What Sections To Include In Your Letter

When writing a letter, it’s crucial you know how to format it. Formal and informal letters have different structures. 

For legal, business, and other formal letters, you should follow this formatting:

SectionsWhat To Write

Your contact information



City and ZIP code

Phone number

Email address

DateYou can indicate the date the letter was written  
The recipient’s contact informationName




City and ZIP code


To start your letter, you can use these formal greetings:

  • Dear Mr./Ms./Dr./Judge + the last name
  • Dear + the first name (only if you know the recipient well enough)
  • To Whom It May Concern
  • Dear Hiring Manager
  • Dear Sir or Madam
  • Dear Human Resources Manager
Body of the letter
  • Explain why you’re writing the letter in the introductory paragraph
  • Include specific details in the body of the letter. Make sure to keep your sentences short and clear
  • In the last paragraph, you should thank the recipient for reading the letter and politely ask for his or her response
ClosingYou can end your letter with one of the following closings:

  • Sincerely
  • Regards
  • Yours truly/sincerely/respectfully
  • Best/Kind regards
  • Cordially
SignatureInclude your handwritten signature above the typed one

Informal letters offer much more freedom. While you can format the letter however you see fit and include drawings or personal jokes, most personal letters include the following:

  1. Date
  2. Friendly salutation
  3. Introduction, body, and conclusion
  4. Casual closing
  5. Your signature

How To Address a Letter 

Before you mail the letter, you should learn how to address it. The post office won’t accept letters that don’t include both the sender’s and the recipient’s addresses.

To address the letter correctly, you should write your and the recipient’s information on the front of the envelope:

  • The recipient’s address needs to be written in the middle of the envelope:
    • First row—name
    • Second row—house or apartment number and street name
    • Third row—city, state, and ZIP code
  • Your address needs to be placed in the top-left corner of the envelope:
    • First row—name
    • Second row—house or apartment number and street name
    • Third row—city, state, and ZIP code

Once you address the letter, you should place stamps in the top-right corner. 

Sending Letters by Snail Mail—The Common Issues

The main problem with sending letters via snail mail is that the process is lengthy because you need to waste ages:

  1. Choosing the right-size envelope
  2. Thinking about how many stamps you need for your letter
  3. Attempting to figure out how much mailing a letter costs 
  4. Browsing the Internet to find out how to address the letter correctly
  5. Finding and heading over to the nearest post office or USPS mailbox

Since the beginning of the COVID-19 pandemic, the entire procedure is even more time-consuming since you need to pay attention to public health measures. Not many people feel comfortable with leaving their homes.

The good news is—you don’t have to go to the post office to send a letter. You can send mail online from the comfort of your home with DoNotPay!

Learn How To Mail a Letter Online With DoNotPay

DoNotPay’s Send Mail product can finish most of the work for you and save you the trouble of walking or driving to the closest post office. You don’t even have to worry about addressing the letter correctly or purchasing the right number of stamps. DoNotPay will take care of all of that on your behalf.

To mail a letter from your PC, tablet, laptop, or smartphone hassle-free, do the following:

  1. Register for DoNotPay
  2. Choose our Send Mail product
  3. Type in the recipient’s name, address, and other required info
  4. Upload your letter in PDF, JPG, PNG, or HTML format

DoNotPay will print the letter, address it, and mail it to the recipient. The letter will be delivered within seven business days. 

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