The Ins and Outs of Requesting Electronic Medical Records

Request Medical Records The Ins and Outs of Requesting Electronic Medical Records

How to Obtain Your Electronic Medical Records

Your health and well-being are directly tied to your ability to care for yourself and your family. That's why it's vitally important that you visit your doctor regularly for check-ups. You also need to keep track of any medical conditions you have, the treatment or medication you've been prescribed, and the results of those actions. In most cases, your physician, hospital, or other healthcare providers will maintain copies of your electronic medical records.

Like a paper patient file, your electronic medical records contain your personal information as well as your health data. Electronic medical records are much easier to store, share, and update than their paper counterparts. What you may not know is that it's basically up to you to ensure your medical records are accurate and up-to-date.

In order to manage, track, and improve your healthcare it's recommended that you obtain a copy of your electronic medical records as well as any paper records. This can be a bit of a task, especially if you have multiple records out there. With DoNotPay you can get all your electronic medical records easily.

Your Right to Access Your Own Health Information

Prior to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), hospitals, physicians, and other healthcare providers were the keepers of health records. HIPAA establishes a set of privacy and security standards for your medical records. It also lays out your individual rights with regard to accessing your data. Under HIPAA you are allowed access to:

  1. Medical records and billing records that are maintained by or for your health care provider;
  2. Information about your health plan including enrollment, payment, claims, and case management records;
  3. Any medical records that are used to make decisions about your healthcare or treatments.

Who Else Can Access My Electronic Medical Records?

Protecting your privacy is imperative for all aspects of your life, but it's even more important for your health data. Your medical records can only be released under certain circumstances, per HIPAA regulations including:

  • A patient may request their own medical records.
  • A parent or guardian may request records for a child/dependent.
  • Caregivers may receive medical records if they've obtained permission from the patient.

How to Get Electronic Copies of Your Medical Records

Whether you're undergoing medical treatment at the moment or not, it's a good idea to get a copy of your current medical records. Doing so will allow you to review your files, double-check the data, and make decisions about the direction you wish your healthcare to go. Follow these steps for viewing or receiving electronic copies of your medical records:

  • Log into your healthcare provider's patient portal (if applicable), view, and print your records.
  • Determine the type of medical records and dates you need to be covered.
  • Request your electronic medical records by sending a written request to the provider.
  • Review your file, checking for errors, omissions, or other issues.

How Much Does It Cost to Obtain Medical Records?

For most patients, access to current electronic medical records is free via the patient portal or other website access point. However, this may not always be the case. Some facilities may charge a fee for copies of your medical records. Do keep in mind that these fees are capped by law and that each state has its own caps and the costs include searching, retrieving, and per-page fees. Check your state's electronic medical record rates before you order.

Who Do I Contact for Military/Veteran Medical Records?

Here is contact information in order to obtain military/veteran military records:

BranchDate Discharged or RetiredRequest Records FromContact Information
Army10/16/1992 to 12/31/2013Department of VA Records Management CenterDepartment of Veterans Affairs

ATTN: Release of Information Claims Intake Center

P.O. Box 4444 Janesville, WI 53547

On or after 01/01/2014AMEDD Record Processing CenterAMEDD Record Processing Center

3370 Nacogdoches Road, Suite 116

San Antonio, TX 78217

Navy01/31/1994 to 12/31/2013Department of VA Records Management CenterDepartment of Veterans Affairs

ATTN: Release of Information Claims Intake Center

P.O. Box 4444 Janesville, WI 53547

On or after 01/01/2014BUMED Navy Medicine Records ActivityNavy Medicine Records Activity (NMRA)

BUMED Detachment St. Louis

4300 Goodfellow Blvd., Building 103

St. Louis, MO 63120

Air Force05/01/1994 to 12/31/2013Department of VA Records Management CenterDepartment of Veterans Affairs

ATTN: Release of Information Claims Intake Center

P.O. Box 4444 Janesville, WI 53547

On or after 01/01/2014AF STR Processing CenterAF STR Processing Center

ATTN: Release of Information

3370 Nacogdoches Road, Suite 116

San Antonio, TX 78217

Marine Corps05/01/1994 to 12/31/2013Department of VA Records Management CenterDepartment of Veterans Affairs

ATTN: Release of Information Claims Intake Center

P.O. Box 4444 Janesville, WI 53547

On or after 01/01/2014BUMED Navy Medicine Records ActivityNavy Medicine Records Activity (NMRA)

BUMED Detachment St. Louis

4300 Goodfellow Blvd., Building 103

St. Louis, MO 63120

Coast Guard04/01/1998 to 09/30/2014Department of VA Records Management CenterDepartment of Veterans Affairs

ATTN: Release of Information Claims Intake Center

P.O. Box 4444 Janesville, WI 53547

Get Your Electronic Medical Records Fast With DoNotPay

You already know how important it is to stay healthy. That's why you visit your doctor regularly, eat right, and exercise. If you're ready to fully take charge of your healthcare, you need to get copies of your electronic medical records sooner rather than later. That way you can make better health decisions.

How to request your electronic medical records using DoNotPay:

DoNotPay has seen these requests before and knows how to write your health care provider a simple, clear, and effective letter that will get your legally-guaranteed health records for you in no time.

  1. Look up medical records on DoNotPay's website. 
  2. Enter the name of the health care provider you'd like to receive medical records from. 
  3. Answer a few questions about your provider and where you'd like to send the records. 

DoNotPay Can Get All Your Medical Records With the Click of a Button

It's likely that you've been seen by multiple doctors over the years in different cities or even states. Your medical records may not always keep up with your movements and that's not good. With DoNotPay, you can request all of your medical records in moments. Just a few of the healthcare providers we can help get medical records from include:

What Else Can DoNotPay do?

DoNotPay can do lots of things besides helping you maintain accurate electronic medical records. In fact, the world's first robot lawyer is able to help with a wide range of activities including:

Imagine how great it would be to have a tool that can do all this and much more! Visit DoNotPay today to learn more about all the ways it can help you.

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