How to Write an Effective Demand Letter to Your Landlord for Repairs

How to Write a Demand Letter to Your Landlord for Repairs

When you live or work in a rental home, you are limited on what you are allowed to do with it. The landlord should be the one to handle AC repairs, heating solutions, etc. You are urged to ask for it by using a demand letter to your landlord for repairs.

If you  asking for help, you are protecting yourself by ensuring that your situation is handled by the landlord. It also ensures that you are protected legally if you choose to not pay rent or pay reduced rent until the problem is solved.

You should always write a demand letter before taking matters into your own hands. It further protects you from repercussions, such as an eviction notice. The key to success is doing it the right way. DoNotPay can help you understand what is required for making an effective demand letter.

What Is a Tenant's Demand Letter for Repairs?

A  is a way to ensure that your landlord (or tenant) hears what you have to say and therefore, has no reason to neglect a problem. It protects your rights and shows the other party that you know your rights without going to the courts for a simple solution. These letters can be useful for a variety of circumstances in the landlord-tenant relationship, including:

  • Notice of Necessary Repairs
  • Security Deposit Demands or Requests
  • Demands for Rental Payments or Eviction
  • Requests for Tenants to Clean Up Mess

The list goes on and on. In any instance that you may have asked nicely, but been ignored by the other party, they are a great way to ensure that you are not ignored any longer.

Creating a Demand Letter to Landlord for Repairs on Your Own

A good demand letter will include several key things. The primary things you want to ensure are there will be:

1. A Short History of Your Demand

Have you told your landlord or tenant about a problem verbally? This should be included in your demand letter. For instance:

"I called you two weeks ago about a fallen limb that landed on the roof and caused damages."


"I stopped by a week ago after seeing a lot of trash in the yard. I asked you to clean it up. Since then, I drove by and still see a lawn full of debris."

The history of the situation may be a subtle reminder for the landlord or tenant in case they have forgotten, but it can also serve as proof of your claims if the situation goes to court.

2. The Specifics of the Problem

This can also be included in the history part of your demand letter, but should basically summarize the:

  • Date of the incident
  • What you have done to rectify it
  • Other instances that may be relevant to your current claims

3. What You Will Do if They Continue to Ignore Your Request

State clearly what you expect if the landlord or tenant does not comply with your request. This may include:

"If you do not have the tree removed within one week, I will pay for the removal and repairs myself and take money from my rent to pay the tree removal service and roof repairs."


"If the property is not cleaned up within one week, I will proceed with the eviction notices and give you a set time to move off the property.”

When writing a demand letter, you should always be polite to the other party. This will lower the risk of negativity between you and your landlord or tenant. You simply want to state what you need, why, and what you expect to happen.

A good sample letter will be:


Landlord/Tenant Name


Dear (Name)

On (date of first request or incident), I contacted you regarding a fallen tree limb that had landed on my roof. I stated that there were visible damages and that it would need to be repaired soon. You said that you would come to look at it as soon as possible.

This conversation took place two weeks ago, and you have not shown up. The ceiling inside my home has since developed a water spot with all the rain we have had recently, indicating that the problem has escalated.

It needs attention now before it starts leaking onto my furniture. If you are unable to deal with it by (date) then I will contact a tree removal service and repairman to take care of damages on my own. In return, since I have to cover the cost of hiring someone, I will save the receipts and will withhold rent payments until the cost has been settled.


Your Name


Phone Number"

When sending your letter, it is recommended that you mail it through the US Postal Service and include a delivery confirmation number that you can use to show that the letter was signed for by your landlord or tenant.

What to Do if Your Landlord Doesn’t Respond to Your Demand Letter

If your landlord or tenant does not respond or act as per your demand letter, your options will then become to either go forward with your personal solution or let a judge decide what happens. In the case of the letter, you should save receipts, make a hard copy of them, and mail the copies to your landlord.

By providing them with a copy, they will know the exact cost and how long you may go without paying rent. Since you are keeping a copy for your personal records, if the landlord chooses to try to evict you for non-payment, you can take it to the judge. This will be useful in showing why you were not paying for repairs to property that does not belong to you.

Other situations may be different because you may not always have receipts or other proof. However, the same rules still apply. You want to create a paper trail that you can show the judge if you opt to file a complaint.

Unfortunately, every process to do with demand letters will take time. How much time may depend on a variety of things including:

  1. The State You Live In
  2. The Terms of Your Rental Agreement
  3. What the Situation Is
  4. Who You Choose To Represent You
  5. And More

If you prefer to avoid the issues and simply go forward with a solution that makes you happy, DoNotPay can help. We will do our part to make it simple, fast, and as successful as possible.

Tips for Asking Your Landlord for Repairs 

Before you escalate the situation, exhaust these tips that might push your landlord to fix your problem.

Be Detailed About Repair Problems (And Document It!)Keeping documentation about the repairs and your contact with your landlord is more for your own safety and protection in case problems aren't resolved, and you must take them to court. However, being detailed in your repair notice helps the landlord understand the problem entirely so that they can take care of it as soon as possible.
Make Sure the Repair IS Your Landlord's Responsibility FirstDamages like a hole in the roof that you put there or an appliance (that you made) are on you to repair before you move. Only repairs due to normal wear and tear in the rental unit are up to the landlord to take care of for you. Try not to send a letter about repairs you must make.
Give Your Landlord Time to RespondUnless the repair is a case of emergency, give your landlord some time to respond to your notice before taking serious action. More often than not, they will fix the repair — they just need to make time in their busy schedules to do it. 

How Can DoNotPay Help You Deliver an Effective Demand Letter

Whether you are trying to get your landlord to return your deposit or  your rental property, DoNotPay is always available to help. We are the world's first robot lawyer and therefore understand what it takes to create an effective demand letter.

If you want to break a lease or demand repairs but don't know where to start with creating a demand letter, DoNotPay has you covered in 4 easy steps:

  1. Search for and open the Landlord Protection product on DoNotPay.


  2. Select which issue applies to you.


  3. Answer a simple set of questions so our chatbot can collect the necessary information to create your demand letter.


  4. Choose whether you want DoNotPay to send the demand letter to your landlord or roommate on your behalf. If you already tried sending a demand letter, and it didn't work, we can help you start the small claims court process.


It is just that easy! A few questions and you will be done. The process will be started, and results will soon start happening.

DoNotPay Helps With a Large Variety of Life’s Complicated Issues

Beyond writing  or suing landlords and tenants in small claims court, there are a variety of other things that DoNotPay can do to simplify your life. Some popular options include:

To discover more of the many benefits of using DoNotPay, you can visit us online. We will do our part to get everything done quickly.

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