Request a Dane County Birth Certificate Easily

Birth Certificates Request a Dane County Birth Certificate Easily

How to Get a Copy of Your Dane County Birth Certificate Fast

When you need a copy of your Dane County birth certificate, you probably are in a hurry. With the suspension of walk-ins to the Dane County Registrar of Deeds office, you will need to find another way to get it from the registrar's office. There is an app for that.

Dane County is able to issue authorized copies of birth certificates from October 1, 1907, onward. The office can also access and issue informal copies of birth certificates from any other county in Wisconsin. If you need your Dane County birth certificate, DoNotPay can help, quickly and efficiently.

What is the Difference Between an Informal Copy of a Birth Certificate and an Authorized Copy?

Your reason for a copy of your birth certificate can determine whether you need an authorized copy or simply an information copy. For instance, if you need primary citizenship evidence, such as when applying for a passport, you need an authorized copy of your birth certificate. Other reasons for needing an authorized copy could include:

  • Applying for your driver's license
  • Applying for the military
  • Applying for a marriage license
  • Receiving a pension
  • Claiming insurance benefits

What Is an Authorized Copy of a Birth Certificate?

An authorized copy of a birth certificate is an official copy issued by Dane County. It will contain:

  1. Your full name, date, and place of birth
  2. The full names of your parents
  3. The date of your birth was recorded with the registrar's office (within one year of birth)
  4. The signature of the county registrar
  5. The official seal of Dane County

An authorized copy, also known as a certified copy of your birth certificate will be printed on security paper and have the raised seal of Dane County.

What Is an Informal Copy of a Birth Certificate and How is It Used?

An informal copy of your birth certificate is just that. It can be used for basic information regarding your birth. It contains the same information including your full name, date, and place of birth as well as your parent's full names, but it is not an official, legal document.

You may wish to keep an informal copy of your birth certificate for genealogical purposes or to share it with your children.

No matter which type of copy you need, you will need to go through the same process to find and get copies of your birth certificate.

Who Can Get an Authorized Copy of Your Birth Certificate?

Although birth certificates, like other vital records, are not a matter of public record, there are individuals, besides yourself, who can obtain a copy of your birth certificate. This is mostly limited to immediate family, but there are others. Examples include:

  • Current spouse or registered domestic partner
  • A parent named on the birth certificate
  • One of your children
  • A sibling
  • A grandparent
  • Grandchildren, stepparents, and stepchildren under specific circumstances
  • A legal guardian or custodian named on the birth certificate
  • Someone who has proof of the certificate is needed to legally protect or determine personal property rights

How to Apply for a Copy of Your Birth Certificate on Your Own

Dane County is currently accepting birth certificate requests by mail or online. The office normally offers in-person applications, but it is suspended at this time. However, you can call the office for more information at (608) 267-8810.

Mail RequestsYou can find the birth certificate application online or call the office to receive an application. You should mail your application with the fees requested to:

Register of Deeds

P.O. Box 1438

Madison, WI 53701-1438

Online RequestsYou can apply through the Register of Deeds office online. You can also apply for an online expedited service through Vitalchek.

How Long Will It Take to Get a Copy of a Dane County Birth Certificate?

This can depend on how you go about making your request, the type of certificate needed, and when the individual was born. The request for a copy of the birth certificate for a newborn will take at least three weeks following the birth of the baby.

Normally authorized copies for older children and adults can be processed within two business hours following an in-person receipt of the application. However, at the time of writing, in-person applications are suspended.

If you apply for an authorized copy by mail, it may take between one-to-two business days upon receipt of your application or up to two weeks plus mail time for you to receive it.

Mail requests for informal copies of a birth certificate are not handled as quickly. It can take up to a month for the copies. If you apply by mail, you need to tack on additional time for the mail service each way.

Online requests are processed for same-day service for orders placed by 2 p.m. (CST). Requests placed later in the day will be processed by the next working day. Expedited applications through Vitalchek are serviced in the same manner as Dane County.

Get Your Dane County Birth Certificate With the Help of DoNotPay

Whether you choose to apply by mail or online, filing for a copy of your birth certificate can be a hassle. DoNotPay can take care of your application making it much easier and with quick results.

It’s as simple as this:

  1. Go to the Birth Certificates product on DoNotPay.


  2. Select who the certificate is for (you or a loved one). If you are requesting a copy of someone else's certificate, enter their personal details, and upload evidence that proves your relationship.


  3. Enter the location you or your loved one was born in, so we can complete the form specific to your state.


  4. Enter the name(s) of the parent(s) as displayed on the certificate.


  5. Indicate what you will be using this certificate for, and choose whether you need an authorized or certified copy.


  6. Enter your contact information and shipping address. Upload copies of your government-issued identification, such as a driver's license.


  7. Choose whether you would like to electronically sign this form or not. Once we generate the form, verify that all of the information is correct.


  8. If you need the document to be notarized, schedule a notarization appointment using our Notary product. Otherwise, proceed to our Mail Checks product and let DoNotPay mail-in your request form with a check on your behalf.


You are done! Simply wait for DoNotPay to tell you your request is taken care of and watch for your Dane County birth certificate to arrive in the mail. You can also follow the same process if you need to replace a lost birth certificate.

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