Coffee Shop Startup Costs—All You Need To Know

Small Business Loan Request Letter Coffee Shop Startup Costs—All You Need To Know

Wake Up and Smell the Coffee Shop Startup Costs

In 2021, there were 63,524 coffee & snack businesses across the United States, creating an $11.3 billion market. If you would like a sip of that cup, you can open a coffee shop of your own, but know that there are many business expenses that come with becoming the next Howard Schultz.

In this article, we will show you what coffee shop startup costs there are and how big of a budget you need to cover them. We will also explain how you can use DoNotPay to get a small business loan and kickstart your business.

Coffee Shop Startup Costs

Like with any other business, you need initial capital to get your company going. Startup costs for a cafe business are split into two categories:


  1. One-time investments
  2. Recurring expenses

One-Time Cafe Startup Costs

Before you can start serving coffee to your customers, you will need to buy a place to do that. A coffee shop can cost anywhere between $25,000 and $200,000, depending on the size and the equipment it comes with. If you want to go for something more subtle, you can get an espresso stand for $16,000–$25,000.

When you have a place to work, it is time to move on to other expenses. Take a look at the following table to see the average startup costs for a coffee shop you need to pay upfront:

Expense Item Amount
Signs $1,000
Layout and design $6,000–$10,000
Indoor furniture $1,000
Outdoor furniture $1,000
Refrigeration $1,000–$2,000
Water filtration $800
Espresso and drip coffee grinders $2,400–$4,200
Espresso machine $10,000–$20,000
Drip coffee maker $1,500
Additional coffee-making equipment $600
Serving items $400
Point-of-sale system $600–$800
Licenses and permits $1,000–$11,000
Total $35,300–$62,300

Any business should begin with a 15% contingency stashed aside for unexpected costs. This means that your initial coffee shop startup costs can go up to $71,645, and that excludes the cost of buying a shop.

Recurring Startup Costs for a Coffee Shop

Bear in mind that you do not have to buy a shop to start your cafe business. If you decide to rent, the amount you have to pay will depend largely on the location of the coffee shop. Getting a store in a small town in Oklahoma will not cost as much as opening a shop next to Central Park.

You should create a business plan and make projections of your yearly profit. It is good practice to keep annual renting costs under 15% of your profit.

The majority of the recurring costs are about the products themselves, such as:

  • Coffee
  • Tea
  • Milk
  • Pastries
  • Sugar
  • Syrup
  • Napkins

All of the above amounts to around $3,500 a month. You should also consider utilities that cost approximately $2 per square foot.

The highest recurring coffee shop startup cost is the staff, i.e., their salaries. The good news is that baristas and waiters rely on tips, for the most part. The minimum wage depends on the state you are in.

Those who do not work for minimum wages are shop managers and consulting professionals, who earn as follows:

  • Coffee shop general managers—Around $3,000 a month
  • Consultants:
    • Lawyers—$500 an hour on average
    • Accountants—The cost ranges from $30 to $400, depending on the task

Can’t Afford Coffee Shop Startup Costs? Get a Small Business Loan

If you go big and choose the best options for your cafe, you can end up with a bill of over $1 million for the first month. If you are not a millionaire, that should not discourage you from going ahead with the plan—you can take out a startup loan that will cover the initial expenses.

Small business loans offer help to entrepreneurs, but they do not do it for free—they have terms in the shape of interest rates, collaterals, and repayment schedules.

Most lenders, such as banks and credit unions, set high criteria through which business owners need to qualify. If, for example, you do not have a high credit score, you can turn to online loans that come with fewer conditions but have higher interest rates.

You will also need to specify the purpose of the loan. Lenders like to know what exactly they are giving their money for—new equipment, land acquisition, daily costs, other business improvements, etc.

Another aspect of a loan you need to consider is its type. You have many loans to choose from, and they all offer different conditions and amounts and are meant for varying purposes. Some of the best loans include:

Obtain a Small Business Loan for Your Coffee Shop With DoNotPay’s Help

Getting a small business loan is complicated. A loan application form requires you to provide plenty of information about yourself and your company. Aside from sending a formal loan request letter, you also need to submit a variety of documents, such as:

  • Financial statements
  • Budget sheets
  • Business plan
  • Resume
  • Collateral
  • Credit score reports

DoNotPay can assist you with obtaining a loan and kickstarting your coffee shop. Our app will guide you through the entire process and make sure you do not omit any piece of paperwork or information.

Once you sign up for DoNotPay, you only need to:

  1. Select the Business Loan Request Letter tool
  2. Gather your personal and business credit scores
  3. Prepare paperwork to prove you qualify
  4. Answer a few questions
  5. Upload all the necessary documents

DoNotPay Finds the Best Lenders for You!

If you’re still uncertain as to which lender you want to take out a loan from—we can assist you in finding the best one!

You can opt for our Find Online Business Loan Lender feature to get a list of three best lending institutions for the type of loan you need.

Alternatively, you can kill two birds with one stone—fire up our Business Loan Request Letter tool, tell us you don’t have a specific lender in mind, and let us find you one and draft a letter you can send to them right away!

Take Care of Pesky Business-Related Procedures Effortlessly!

As a business owner, you are bound to deal with various complex processes. Luckily, DoNotPay can help you handle most of those procedures stress-free. Do you need to register your business name as a trademark, file the self-certification request with the Privacy Shield program, or report illegitimate and inappropriate negative reviews? Our app enables you to do it within minutes.

That is not all we can do for you! With our nifty products, you can make the filing of 83(b) election forms a breeze and take care of DMCA agent and Employer Identification Number (EIN) registration in no time.

Need a solution that will facilitate correspondence with your business associates or clients? DoNotPay has the right faxing and mailing product for you!

Don’t Spend a Small Fortune on Lawyers—Draft Various Documents With DoNotPay’s Help

Drafting legal documents does not have to be complicated or expensive. DoNotPay has a variety of tools that you can use to get a:

  • Letter requesting a loan for your small business
  • Cease and desist demand regarding your trademark (if someone tries to use your business name, logo, or slogan)
  • Formal demand letter requesting a client to pay for your services
  • Personalized chargeback rebuttal document based on the:
    • Chargeback reason
    • Chargeback code
    • Service you offer

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