Can a Cease and Desist Letter Be Sent by Email?

Editorial Note: These blog posts represent the opinion of DoNotPay’s Writers, but each person’s situation and circumstances vary greatly. As a result, you should make sure to do your own independent research. Because everyone is unique, our self-help tools are never guaranteed to help with any specific situation. DoNotPay is not a law firm and is not licensed to practice law. DoNotPay provides a platform for legal information and self-help.

Can a Cease and Desist Letter Be Sent by Email?

Defamation is a civil wrong that happens when someone makes false and damaging remarks about another person or group of individuals or organizations and it causes damage to reputation. Regarding defamation's effect and different kinds, there are two types. The publication of libel or slander that causes damage to the victim's reputation, future employment prospects, or even physical or mental health can be grounds for a defamation lawsuit.

When reacting to defamation or other alleged activity like harassment, people often begin with a “cease and desist” letter, which establishes the fact that the individual making damaging allegations must halt before any further legal action can be taken against them. This differs from a "cease and desist" order, which is issued by a public entity like the court. See the sections below for additional information on defamation and how to comprehend the evidence of real malice needed by the court when convicting someone in a libel action, with the inclusion of whether responses can be emailed.

Is It Defamation?

You must first distinguish the type of defamation that has happened before you can proceed with the rest of your claim. This is the first step in proving any defamation claim or determining if you should write a stop and desist letter in response to harassment or slander.

Elements of a Defamatory Statement

A false statementA statement about the plaintiff was made that was inherently untrue.
An unprivileged publicationThere was a publication that was not allowed to be made on or through a third-party website or platform.
A fault The defendant's error amounted to carelessness on his or her part.
DamagesThe publishing resulted in a significant loss.

What Isn't Slander or Libel?

Though it appears that establishing defamation is a simple and straightforward process, several legal provisions frequently prohibit accusations from being expressly recognized in court as slander or libel:

Opinions that are expressed

  • It is not possible for a statement of opinion to be deemed defamatory under the law.
  • The existence of a loophole, however, is worth noting. Even if a statement is labeled as an opinion, courts will decide whether or not the statement insinuates truth.

Freedom of speech

  • The First Amendment protects everyone's freedom to be free of lies that cause them injury or degrade their reputation, including journalists.
  • Finally, defamation is not illegal in any manner, shape, or form, as previously stated. People who have been harmed by freedom of expression might seek compensation under the guise of defamation.

A false light claim

  • An individual's reputation is tarnished when a defamatory remark about them is published, creating the appearance that the statement is true when it is not.
  • Instead of "protecting the plaintiff's reputation," as is the case with defamation, false light is established to "defend the plaintiff's mental and emotional well-being."


  • Disparagement protects the business and economic interests of the plaintiff or their goods.
  • As opposed to defamation, which is intended to defend personal interests, disparagement contains additional extra-personal restrictions, such as property ownership and non-liquid assets.

How to Send Cease and Desist Letters

Cease and desist letters can be sent through email, mail, and through an attorney. However you choose to send the letter, make sure that you have a receipt that shows it was delivered to the recipient. Send physical mail through certified mail so you receive a time-stamp on when it was delivered.

Sending cease and desist letters through email is valid since you have an electronic receipt. As long as you do not get a mailer daemon, it's safe to say the email will be delivered. You can follow-up with the recipient to make sure they opened the email.

Note that these letters are not legally-binding and do not have the authority of the courts. Therefore, the recipient does not need to respond to you, although it may be in their best interest to do so.

Send a Cease and Desist Letter Through DoNotPay

DoNotPay is a simple, dependable, and easy option! The cease and desist letter In this situation, DoNotPay will send a Cease and Desist letter that will describe the facts of the case, demand retraction, warn against future statements, and compel the accused to abide by the applicable laws in their state. DoNotPay will prepare the following letter on your behalf:

All you need to do is:

1. Look for the Defamation Demand Letters product on .

2. Tell us about your situation:

    • Were the statements slander or libel?
    • What were the statements?
    • Why are they false or misleading?
    • What consequences have you suffered as a result of these statements?

3. Based on your location, DoNotPay will immediately generate a formal demand letter on your behalf, with the most relevant state legislation regarding defamation.

Simply said, that's the whole story! You may expect to receive a carefully worded stop and desist letter in response to your cause almost immediately!

What Else Can DoNotPay Do?

DoNotPay’s AI-powered robot lawyer can help you with daily tasks! Cancel subscriptions, look for tax exemptions, and appeal parking tickets with just a few clicks! Here’s what else you can do:

Take a look at what else we can offer:

Want your issue solved now?